Privacy Policy

1. About Us

Sarvajna Group of Institutions, operated under Kayaka Education Trust ("Sarvajna Group", "we", "us", or "our"), provides educational services across Kalaburagi and Raichur, Karnataka.

This Privacy Policy explains how we collect, use, store and protect personal information when you access or use our website.

Website: https://sarvajnagroup.com/

2. Information We Collect

We may collect information that you voluntarily provide through our website, admission forms, enquiry forms, applications, WhatsApp communication or other communication channels.

This information may include:

• Student's name
• Parent or guardian name
• Mobile number
• Email address
• Residential address
• Date of birth
• Class and academic details
• School or college information
• Examination and academic information
• Course or stream preferences
• Admission-related information
• Documents submitted during admission
• Other information voluntarily provided by you

We may also automatically collect technical information such as your IP address, browser type, device information, operating system, pages visited, date and time of access and general website usage information.

3. How We Use Your Information

Information collected may be used for legitimate educational and administrative purposes, including:

• Responding to admission enquiries
• Processing admission applications
• Communicating with students and parents or guardians
• Providing information about courses and admissions
• Managing applications
• Providing student-related services
• Contacting applicants regarding enquiries or applications
• Improving our educational services and website
• Maintaining website security
• Preventing fraudulent or unauthorized activities
• Complying with applicable laws and regulations

4. Admission and Student Information

Information submitted through admission or enquiry forms may be used for admission processing, academic administration, student communication and other legitimate educational purposes.

Where necessary, we may request supporting documents or information required to verify an applicant's eligibility or complete the admission process.

5. Cookies and Website Technologies

Our website may use cookies and similar technologies to improve website functionality, understand visitor activity, remember preferences and enhance the user experience.

You may control or disable cookies through your browser settings. Disabling certain cookies may affect some website functionality.

6. Sharing of Personal Information

We do not sell or rent your personal information.

Personal information may be shared where reasonably necessary with:

• Authorized staff and representatives of Sarvajna Group
• Website and IT service providers
• Technology and hosting providers
• Communication service providers
• Professional advisers
• Government authorities where required by law
• Law enforcement authorities where legally required
• Other parties where necessary to provide requested services

7. WhatsApp and Communication

The website provides an option to communicate with Sarvajna Group through WhatsApp.

If you contact us through WhatsApp or another third-party communication platform, information shared through that platform may also be subject to the privacy policy and terms of that platform.

Please avoid sending unnecessary sensitive personal information through public or unsecured communication channels.

8. Third-Party Websites

Our website may contain links to third-party websites, applications, student portals, social media platforms or services.

Sarvajna Group is not responsible for the privacy practices, security or content of third-party websites. We recommend reviewing the privacy policy of any third-party website before providing personal information.

9. Data Security

We take reasonable technical and organizational measures to protect personal information against unauthorized access, misuse, alteration, disclosure, loss or destruction.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

10. Data Retention

We retain personal information for as long as reasonably necessary for admission processing, academic administration, communication, institutional records, legal requirements, dispute resolution and other legitimate purposes.

When information is no longer required, we may securely delete, destroy or anonymize it, subject to applicable legal and regulatory requirements.

11. Children's and Student Privacy

Because our institutions provide education to students, we may process information relating to students and minors as part of admission and educational administration.

Where appropriate, we may obtain information or consent from a parent, guardian or other legally authorized person.

We take reasonable measures to protect student information and use it only for legitimate educational, administrative, communication and legal purposes.

12. Your Rights

Subject to applicable law, individuals may have rights concerning their personal information, including:

• Requesting access to personal information
• Requesting correction of inaccurate information
• Requesting deletion where legally permitted
• Withdrawing consent where processing is based on consent
• Raising a complaint or concern regarding data handling

13. Changes to This Privacy Policy

Sarvajna Group may update this Privacy Policy from time to time to reflect changes in our services, website, technology or applicable laws.

Updated versions will be published on this website with a revised effective date.

14. Contact Us

For questions, concerns, privacy requests or complaints regarding this Privacy Policy, you may contact us using the following details:

15. Consent

By using our website and voluntarily submitting your personal information through our forms or communication channels, you acknowledge that you have read and understood this Privacy Policy.

Where required under applicable law, appropriate consent will be obtained before collecting or processing personal information.